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Safeguarding Children Policy

The purpose of the policy is to keep each child safe while she or he is in our care

What are the key principles of safeguarding?

Several key principles underpin safeguarding to ensure the welfare and happiness of children, mainly:

  • A child’s needs should be put first — always.
  • It's important to help and support children as early as possible before issues escalate and become more damaging.
  • Safeguarding is everybody’s responsibility and everyone at a setting should act in a timely and coordinated manner to respond to any concerns about the welfare of a child.

The Early Years Foundation Stage sets the foundation of safeguarding measures for early years providers to follow. They are based on four overarching principles, including:

  • Children learn and develop best in an enabling environment
  • Children are unique, learn constantly and can become resilient, capable, confident and self-assured
  • Children learn and develop best in different ways and at different rates
  • Children learn strength and independence from positive relationships.

How do I protect children in my care?

Everyone who works with children needs to understand how to recognise the signs and symptoms that could indicate a child is being abused, but also how to respond and make child protection referrals.

How do I promote health and well-being?

An important component of safeguarding children is promoting good health and wellbeing. High standards of hygiene and cleanliness will help prevent the spread of infections and illnesses in a setting.

To identify any allergies when children first register, staff shall prevent contact with allergenic substances.

Other important factors include hygiene and healthy eating, ensuring fresh drinking water is accessible at all times and meeting first aid requirements.


1 Introduction



Everyone has the right to live in a harm free environment. The school is committed to providing an environment in which children feel safe, secure, valued and respected and where children are protected from harm. Children need to know they can approach adults for any reason believing they will be effectively listened to. There needs to be an atmosphere of trust so children feel confident to disclose.


There are 3 main elements to implementing the above aim:

1. Prevention:  through the vigilance of teaching and non-teaching staff in maintaining a safe environment throughout the whole school. By enabling children through awareness raising. Giving them strategies to deal with difficult situations and making sure children know who to approach with any concerns about their welfare. Using a robust vetting and recruitment process to prevent unsuitable people from being employed.

2. Clear and known procedures for identifying and reporting cases, or suspected cases,    of abuse.

3. Support to children who have/ may have been abused and to staff affected by incidents or disclosure


Responsibilities :

ALL members of the school community, including employees, children, parents and contracted workers have the responsibility to keep children safe.


There are many areas of responsibility in terms of safeguarding children. The Safeguarding Child Advisor and all members of staff carry a range of responsibilities illustrated under the following headings:



  • As professionals, we ensure that our knowledge is up-to-date so that we can recognise indicators of abuse and respond appropriately

Child Protection

  • If any professional becomes concerned that a child might be at risk of abuse, it is our duty to pass on our concerns to appropriate professionals who can assess what action, if any, is in the best interest of the child Social Services and Child Protection for Sector 1 DGASPC (Direcția Generală de Asistență Socială și Protecția Copilului Sector 1) Telephone: 0800 800 061 Emergency Telephone: 0734 454 543
  • We will inform parents when we have done this, except in cases where this could put the child at greater risk


  • We have the legal duty to contact the Police and Child Protection if an allegation is made against any member of staff or against anyone employed (paid or unpaid). Any allegations of child abuse or harm by an employee must be referred to the Head of School immediately.  If appropriate, the member of staff will be suspended pending investigation. The Head of School will inform the Owner at the earliest opportunity.

If you have concerns about a colleague –Whistleblowing code

Staff who are concerned about the conduct of a colleague towards a pupil are undoubtedly placed in a very difficult situation. They may worry that they have misunderstood the situation and they will wonder whether a report could jeopardise their colleague’s career. All staff must remember that the welfare of the child is paramount.

The school’s whistleblowing code (below) enables staff to raise concerns or allegations in confidence and for a sensitive enquiry to take place.

All concerns of poor practice or possible child abuse by colleagues should be reported to the Head of School-Nicoleta Poiana.

Concerns of poor practice or possible child abuse by the Head of School should be reported to Sian Davies (Deputy Designated Safeguarding Officer) and Anca Biris (IOANID schools owner)

Staff who are the subject of an allegation

When an allegation is made against a member of staff, set procedures must be followed.

  1. Relevant members of management will be informed of the allegation;
  2. Pertinent information regarding allegation will be gathered;
  3. Advice would be sought from relevant agencies;
  4. An investigation will be started as soon as possible;
  5. Member of staff will be informed at an appropriate time, case dependent;
  6. If necessary, the member of staff may be suspended until further investigations are concluded (Suspension is not an assumption of guilt but to protect the interests of both parties);
  7. Confidentiality will be maintained throughout and information only disclosed to relevant parties.

Good communication

  • We aim to build a good relationship with parents and carers to ensure that we can provide a good continuity in care between the child’s home and our care.
  • We also endeavour to work with the family to protect their children.


  • We maintain appropriate boundaries with regard to confidential information regarding your child. However, we cannot keep any information to ourselves if we believe that someone may bet at risk of harm and may need to inform another professional
  • We keep confidential records on children for a period of a maximum of 2 years.

Safeguarding requirements

  • We have made the setting safe for children
  • We are registered, checked and inspected by Emergency Situation Inspectorate. They check that we are trained and that our facility is safe in case of fire, earthquake.
  • We are registered for work protection. Our teachers provide police checks and recommendation are asked before hiring.
  • At the beginning of every school year our staff undergo medical checks to prove their suitability to work with young children.

Accident/Incident Book

  • If a child suffers an injury during the time she or he is in our care, we will keep a record of the information about it and upon collection or immediately by phone you will be notified.
  • In an emergency we have a duty of care to act in loco parentis and will ensure your child receives necessary emergency police, medical, social or emotional care they require.
  • All the allergies are kept on record, copies of the updated ‘allergy list’ will be kept in the dining room, medical office and each classroom.


  • Taking and displaying pictures of children playing and involved in tasks can be affirming and validating.
  • We will seek parents’ permission in writing for using the pictures outside school premises i.e social media or for publicity purposes.

Intimate care

  • We agree the nature and frequency of the intimate care that your child receives in our care. Examples of intimate care include going to the toilet, changing nappies and at times washing.
  • We always aim to encourage children to strive for greater independence at all stages of their development.


2. Definition of Abuse

There are many different types of abuse. Children can be abused by an adult’s direct actions (e.g., beating a child) or because of an adult’s inactions (e.g., not feeding or bathing a child), and even by an adult’s indirect actions (e.g., domestic violence, addiction, etc).

Children can be abused by adults as well as by other young people or children.

The authorities will be notified if any professional suspects that a child is either suffering or at risk of suffering significant harm.

Sometimes a single traumatic event constitutes ‘significant harm’ to a child; and, sometimes, a build-up of concerns or a series of incidents over time also gives rise to ‘significant harm’.

The following categories are considered abuse:


  • Where adults physically hurt or injure a child by hitting, shaking, squeezing, burning, biting etc.
  • Giving children alcohol, inappropriate drugs or poison is also considered physical abuse


  • Where adults use children to meet their own sexual needs. This might be, intercourse, masturbation, oral sex, anal intercourse or fondling.
  • Showing children pornography and using sexualised language with children is also child abuse


  • Where there is a persistent lack of love and affection that damages children emotionally
  • Being consistently shout at, threatened or taunted can make a child very nervous or withdrawn
  • Seeing and hearing another person being harmed also constitutes emotional abuse


  • Where adults fail to meet a child’s basic needs, for example for food or clothing
  • Children might also be left alone and unsupervised
  • Sometimes adults fail or refuse to give children their love and affection



The school aims:


To provide an environment in which children feel safe, secure, valued and respected. Where they are encouraged to talk and are listened to.

To ensure children know that there are adults in the school who they can approach if they are worried.

To include curricular opportunities for students to develop skills to keep themselves safe.

To raise the awareness of all employees of the need to protect children and ensure they understand their responsibilities in identifying and reporting possible cases of abuse.

To implement procedures for identifying and reporting cases, or suspected cases, of abuse

To practice safe recruiting by checking the suitability of staff who work with children.

To develop and promote effective relationships with outside agencies.

Provide a Nominated Safeguarding Children Person (Head of School) for child protection who is notified of concerns regarding signs of suspected abuse or disclosure of abuse.




If a child discloses or if any information come to the attention of any member of staff—this information is passed immediately the Head of School.

Notes regarding the issue should be made as soon as possible. Care must be taken not to ask leading questions but to accurately record what the child has said.

The Head of School should investigate immediately

The Owner should kept fully informed at all stages

In serious incidences the Embassy (of that citizen) or Police may be involved

This should be followed up with a written report

At the appropriate stage parents will be informed

Views and information from all those involved will be sought.

The Head of School and Owner will decide on which services need to be involved/are available.


Physical Intervention


Any adult must remove the child from the situation as a measure of last resort when, in their judgement, the child is endangering themselves or others. In such cases, the intervention should be the minimum force necessary to prevent injury to those handled.


Support (adults and other children)

All staff should have appropriate training to enable them to deal with the issues in a confident and professional way

Follow up counselling, informal or formal should be offered to staff affected by any of the issues or incidents

Children, other than the abused child, may also need extra support and reassurance

Parents should also be offered advice and support, where necessary

Abused children may need continued reassurance and support for the whole of their school life (and onwards)


Responsibilities of the Nominated Safeguarding Children Person designated for child protection:

Acting as a reference point for staff to report child protection concerns.

Keeping written records of child protection concerns in consultation with the appropriate staff, even if there is deemed no need to make an immediate referral.

Liaising with the Owner in the referral of children to external agencies, if available.

Monitoring students deemed at risk who are absent from school without explanation.

Working with staff, especially new staff to make sure they have relevant training.


The Assessment process

Social services will undertake an assessment of any child about whom there are concerns. All professionals involved with the child are expected to contribute towards the assessment

There is a range of possible outcome for any assessment.

Social services may decide to take further actions or that no further action needs to be taken if a child is not in need of services. The case may be referred to another service such as therapists.

A Child Therapist may bring together the family and professionals involved with the child and provide them with an opportunity to exchange information, analyse and weigh up the level of risk to the child, and make recommendations for action.



3. Confidentiality


The school recognises that all matters concerning child protection are confidential and information should only be shared with the appropriate people.

 The Head of School will only disclose appropriate information to staff as required .

All staff must understand that they cannot promise a child confidentiality if doing so compromises their or others students’ well-being or safety.


Information Sharing

GDPR principles

GDPR condenses the Data Protection Principles into six areas, referred to as the Privacy Principles.

  1. Always have a lawful reason for collecting personal data and must do it in a fair and transparent way.
  2. Only use the data for the reason it is initially obtained.
  3. Not collect any more data than is necessary.
  4. It has to be accurate and the office manager keeps it up to date.
  5. The data will be keep no longer than needed.
  6. We must protect the personal data.

These privacy principles are supported by a further principle – accountability.

This means our setting must not only do the right thing with data but must also show that all the correct measures are in place to demonstrate how compliance is achieved. All staff is knows that no personal data is going to be shared with a third party.

Nicoleta Poiana is the data protection officer-She takes the lead on data compliance


0746 041 000


Privacy notices — when we collect any data we inform parents exactly how we are going to use it, who might you share it with, how long you will keep it as well as information on consent and complaint i.e. when going on field trips.

Taking photographs-Photographs of the children or parents/carers/teachers are taken if agreed by parents/carers and teachers, only using the school cameras. No camera phones are used.

Individual rights —Parents have enhanced rights on the collection, access and deletion of their data so we sent emails on how their data will be collected or used such as photographs for publicity, emails addresses for receiving school information and email marketing.

Consent — we always have a legitimate reason for processing any personal data. Where we rely on consent for processing data we have boxes and parents actively opt-in, no pre-ticked.

Data agreements — we have written arrangements with anybody processing data for us.

New projects — Data protection must be incorporated into new projects and services at the development stage.

Breach notification — we will notify the Personal Data National Authority of a data breach within 72 hours of becoming aware of the breach. 


Important Contacts for Safeguarding Children


Nominated Safeguarding Children Person– Nicoleta Poiana


0746 041 000


Deputy Nominated – Sian Davies




Named senior member of staff for allegations- Nicoleta Poiana


0746 041 000


Local Children’s Social Services (Direcția Generală de Asistență Socială și Protecția Copilului Sector 1)- Telephone: 0800 800 061


Local Social Services and Child Protection - 24 Hour helpline 0734 454 543